DEATH RECORD
Winnebago County issues only certified
copies of death records, which are acceptable for legal identification
purposes.
HOW DO I OBTAIN A CERTIFIED COPY OF A WINNEBAGO COUNTY DEATH RECORD?
Deaths
that occurred in Winnebago County are located in the Winnebago
County Clerk's office. You can either come into our office and
purchase a certified copy of a death record or send us a request
through the mail.
The only individuals who can purchase a complete,
detailed death record are the immediate family or a court appointed
representative.
A certification of death can be purchased by anyone.
EMERGENCY USE
ONLY: Winnebago County participates in the VitalChek network.
Click here to order a death record on an emergency
basis via VitalChek.
If you come
into our office:
Bring a valid drivers license for identification.
*Note: If you do not have a valid driver’s license, see list
of acceptable identification listed below. The cost is $17.00 for
the first certified
copy and $6.00 for each additional copy. You will be asked to fill
out a form. The whole process takes approximately 15 minutes. The
Winnebago County Clerk’s office is located in the Winnebago
County Administration Building 404 Elm Street, on the first floor,
Room 104, Rockford, IL 61101. We are on the corner of Elm and South
Church St across from the MetroCentre.
Request via the mail:
Make a copy of your valid driver’s
license. *Note: If you do not have a valid driver’s license,
see list of acceptable identification listed below. On the copy
write deceased’s
name, date of death, your relationship to the person whose death
record you are requesting, and your return address and phone number
with area code. Attach a check or money order payable to: Winnebago
County Clerk. DO NOT SEND CASH! The cost is $17.00 for the first
certified copy and $6.00 for each additional copy. Mail the copy
of your ID, the requested information and the fees to the following
address: Winnebago County Clerk, 404 Elm Street, Room 104, Rockford,
IL 61101. If we receive all of the requested information, we will
mail you the death record within 2 business days of receipt.
*LIST OF ACCEPTABLE IDENTIFICATION NEEDED TO RECEIVE CERTIFIED
COPIES OF BIRTH, MARRIAGE, AND/OR DEATH RECORDS:
*ONE COPY OF IDENTIFICATION
FROM THE FOLLOWING LIST......
- Certified Copy of Birth Certificate
of person requesting the document
- VALID Illinois Driver's License
- VALID Illinois State Identification
Card
- VALID Out-of-State Drivers License or State ID Card
- U.S. Government
Driver's License
- Naturalization Certificate
- U.S. Military Identification Card
- U.S. Immigration Card
- Selective Service Card
- Illinois Public Aid ID Card with Medical
Card
*OR COPIES OF TWO DIFFERENT PIECES OF IDENTIFICATION FROM
THE FOLLOWING LIST.......
- Social Security Card or Print-out
- Voter Registration Card
- W-2 Form
- Bank Statement (within 90 days)
- Utility Bill (within 60 days)
- Vehicle Registration Card
- Active Insurance Policy (at least one
year old)
- Checkbook or Savings Book (showing name & address)
- Employee
Identification Card
- Traffic Ticket
- Resident Alien Card
- School Identification Card
All documents must be current and valid.
The Winnebago County Clerk's Office Reserves the right to request
additional identification
to receive records. For Mail-in requests, copy(s) of identification
must be included with the request.
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